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Records of the Council of the Virginia Museum of Fine Arts (SC-04)

 File
Identifier: SC-04

Scope and Content Note

The collection’s inclusive dates are 1953-2007, with the bulk of the material dating from the 1960s to the 1990s. The collection is comprised of correspondence, minutes, reports, invitations, programs, financial statements, photographs, clippings, notes and other ephemeral material.

Dates

  • 1953-2007

Extent

13 Cubic Feet (17 boxes, 223 folders)

Language of Materials

English

Abstract

The collection documents the rich history of the Council of the Virginia Museum of Fine Arts, the museum’s oldest and longest-running support group. Founded in 1955 by a group of interested women, the Council has grown greatly over the years in membership, events, projects and support given to the museum. The collection spans the entire six decade history of the Council through minutes, officer’s reports, committee reports, subject/event files, and some past Presidents’ files. A large portion of the documentation is devoted to the Council Sales Shop, begun in 1962, and turned over to the museum in 2010.

Arrangement

The collection is organized into seven series, and items are arranged chronologically within each series. Items with no date are placed at the end of a series.
Series 1
Minutes, 1955-2006
Series 2
Annual Reports, 1959-2006
Series 3
Committee Reports and Subject Files, 1955-2005
Series 4
Special Events, 1953-2007
Series 5
Council Shop, 1962-2007
Series 6
Presidents' Files and Officers' Reports, 1956-2005
Series 7
Financial Records, 1955-2006

Provenance

The collection is composed of archival materials donated by the Council of the Virginia Museum of Fine Arts. The bulk of the material was located in the Council office, while other material was gathered from past Council Presidents. The majority of the collection was accessioned into the VMFA Archives’ collection in September 2005 and August 2014. Subsequent small accretions of select committee files and past Presidents’ papers have been integrated into the collection.

Related Materials - VMFA Library

See further information in the VMFA Library:

Council Publications: • “The Councillor” (V. 1, No. 4:1978-present) • The Council Handbook-Directory (1959-present) • “History of the Virginia Museum of Fine Arts Council, 1955-1990” by Jane Davenport Reid • “History of the Shop of the Virginia Museum of Fine Arts, 1980-1990” by Jane Davenport Reid

Exhibition Files: • Virginia Crafts Today, 1984 • Fine Arts and Flowers (11 folders, 1987-2012) • The Council: Serving VMFA Since 1955, 2005

Subject File: • Council of the Virginia Museum of Fine Arts (8 folders)

Processing Note

The collection was originally processed between September 2005 and January 2006. During processing, original newspaper clippings were photocopied, with identifiers transferred, and all non-archival financial materials were destroyed. Issues of The Councillor and yearly membership handbook-directories were transferred to the Library’s collection.

In 2014 the collection received a large donation of material from past Presidents. These files were integrated into the collection, which necessitated some reorganization of the existing records, as follows: Series 3 “Officers’ Reports” was eliminated and integrated with Series 6, formerly “Presidents’ Files” and now renamed “Presidents’ Files and Officers’ Reports”. A new series was added, Series 7 “Financial Records”.
Title
Finding Aids to Personal Papers and Special Collections in the VMFA Archives | Records of the Council of the Virginia Museum of Fine Arts (SC-04)
Subtitle
Special Collection 04 (SC-04)
Author
Sylvio Lynch III
Date
2020
Language of description
English
Script of description
Code for undetermined script

Repository Details

Part of the Archives Repository

Contact:
Margaret R. and Robert M. Freeman Library
200 N. Arthur Ashe Boulevard
Richmond VA 23220-4007 United States
804-340-1495