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Records of the Registration Department (RG-08)

 File — Multiple Containers
Identifier: RG-08


The collection documents the work of the Registration Department from 1919-1994, including management of the permanent art collection, loans, and exhibition documentation.


  • 1919-1994

Access - Virginia Museum of Fine Arts

The collection is minimally unprocessed. Requests to perform research must be submitted to the VMFA Archives at least one business day in advance.

As custodians of public records, VMFA only restricts access to public records when sensitive information is present. Such restrictions are applied in accordance with the Virginia Freedom of Information Act (Code of Virginia, § 2.2-3700 thru § 2.2-3714) and the Government Data Collection and Dissemination Practices Act (Code of Virginia, § 2.2-3800 thru § 2.2-3809). Both Museum staff and the public may need written permission from the Director to view certain restricted records.

Access - Library of Virginia

The collection is open for research.


The collection is subject to all copyright laws. Transmission or reproduction of materials protected by copyright, beyond that allowed by fair use, requires the researcher to obtain permission of copyright holders.


8.75 Linear Feet (7 boxes; 322 folders) : VMFA Holdings

16.5 Linear Feet (14 boxes; 188 folders) : Library of Virginia Holdings

Language of Materials



The collection is organized into 4 series, and items are generally arranged chronologically within each series. Items with no date are generally placed at the end at each series.

Series 1
Artmobile Exhibitions, 1977-1994
Series 2
Spotlight Loans and Affiliate Exhibitions, 1980-1989
Series 3
Exhibition Records, 1951-1993
Series 4
Insurance Records, 1919-1970


The collection was transferred from the Registration Department through periodic deposits since 1987.

Processing Note

In general, during processing, all publications are removed and added to the VMFA Library’s holdings and original newspaper clippings are photocopied, with identifiers transferred, and then destroyed. Original folder titles are retained, when provided.

Finding Aids to the Institutional Records of the Virginia Museum of Fine Arts in the VMFA Archives | Records of the Registration Department
Record Group 08 (RG-08)
In Progress
Courtney Yevich Tkacz, VMFA Archivist
Language of description
Script of description
Code for undetermined script
Language of description note

Repository Details

Part of the Virginia Museum of Fine Arts Archives Repository

Margaret R. and Robert M. Freeman Library
200 N. Arthur Ashe Boulevard
Richmond VA 23220-4007 United States